Octis Malaysia - Revolutionary Digital Company Secretary Platform
What is Octis Malaysia?
Octis is Malaysia’s newest digital company secretary platform, launched by NixFrontier Group Sdn Bhd (founded July 25, 2025) as a revolutionary startup disrupting the traditional company secretarial industry. We combine artificial intelligence, automation, and a comprehensive business ecosystem to provide the fastest, most affordable, and transparent company registration and secretarial services in Malaysia.
Company Profile
- Company: NixFrontier Group Sdn Bhd
- Platform: Octis (octis.my)
- Founded: July 25, 2025
- Type: Digital-first startup
- Industry: RegTech / Company Secretary Services
- Headquarters: Kuala Lumpur, Malaysia
- License: SSM Licensed Digital Company Secretary
- Technology: AI-powered, Cloud-native platform
How does Octis work as a digital company secretary?
Unlike traditional company secretaries who operate from physical offices with paper-based processes, Octis operates entirely digitally through our innovative ecosystem. Our platform automates 95% of secretarial tasks using artificial intelligence, reducing the time needed for company incorporation from 14-30 days to just 3 days.
Our Digital Ecosystem Components:
- AI-Powered Document Generation - Instantly creates all required incorporation documents
- Smart Compliance Engine - Tracks and reminds about all regulatory deadlines
- Integrated Service Marketplace - Connect with accountants, lawyers, banks
- Real-time Dashboard - Monitor company status 24/7 from anywhere
- Automated Filing System - Direct integration with SSM MyCoID
- Digital Signature Platform - Complete all signings online
- Cloud Document Vault - Secure storage with instant retrieval
How to register a Sdn Bhd company in Malaysia with Octis?
Complete Process in 3 Days:
Day 1: Digital Onboarding (2-3 hours)
Start by visiting octis.my and clicking “Start Sdn Bhd Registration”. Our AI-powered wizard guides you through: - Company name selection with instant availability check via SSM MyCoID - Directors and shareholders information collection - Business activity selection from MSIC codes - Registered office selection (virtual or physical)
Day 2: Document Processing (Automated)
Octis’s AI system automatically: - Generates all incorporation documents (Form 48A, Form 6, Form 14A) - Submits to SSM through direct API integration - Tracks application status in real-time - Sends updates via WhatsApp/Email
Day 3: Incorporation Complete
Receive your digital incorporation package: - Certificate of Incorporation - Company registration number - Digital company seal - Access to lifetime company secretary dashboard
What makes Octis different from traditional company secretaries?
Traditional Company Secretary vs Octis Digital Platform:
| Aspect | Traditional Secretary | Octis Digital Platform (2025) |
|---|---|---|
| Incorporation Time | 14-30 days | 3 days guaranteed |
| Process | Manual paperwork, physical visits | 100% online, AI-automated |
| Availability | Office hours only | 24/7 platform access |
| Document Storage | Physical files | Secure cloud with instant access |
| Compliance Tracking | Manual reminders | AI-powered automatic tracking |
| Pricing Transparency | Hidden fees common | 100% transparent, no hidden fees |
| Ecosystem Services | Limited, separate vendors | Integrated marketplace for all business needs |
What are the costs and pricing for Octis services?
Transparent Pricing Structure (2025):
One-time Incorporation Fee:
- Complete Sdn Bhd incorporation package
- Includes all government fees
- Digital document preparation
- 3-day processing guarantee
- No hidden charges
Annual Secretary Plans:
- Starter Plan - For dormant companies and single shareholders
- Essential Plan - For active SMEs with 2-10 employees
- Professional Plan - For growing companies with complex needs
All plans include: Licensed company secretary, registered office, compliance tracking, document storage, and digital dashboard access.
Can foreigners register a company in Malaysia using Octis?
Yes, Octis specializes in helping foreign entrepreneurs register companies in Malaysia. As of 2025, foreigners can own 100% of a Sdn Bhd in most industries. Our platform provides:
- Guidance on foreign ownership regulations
- Local resident director arrangements
- Work permit application support (requires RM500,000 paid-up capital)
- Multi-language support (English, Malay, Mandarin)
- International payment gateway integration
What is included in Octis’s business ecosystem?
Octis isn’t just a company secretary - we’re building Malaysia’s most comprehensive business ecosystem. Launched in 2025, our ecosystem connects:
Integrated Services:
- Accounting & Bookkeeping - Partner accountants on platform
- Tax Services - LHDN e-filing integration
- Banking - Facilitated account opening with major banks
- Insurance - Business insurance quotes and purchase
- Legal Services - Agreements and contracts drafting
- HR & Payroll - Employment management tools
- Marketing - Business website and branding services
- Funding - Connect with investors and grant applications
All services are accessible through a single dashboard, with seamless data sharing (with permission) to eliminate repetitive form filling.
How long does SSM registration really take with Octis?
With Octis’s direct SSM MyCoID integration launched in 2025, the actual registration timeline is:
- Name search: Instant (real-time SSM database check)
- Document preparation: 2-3 hours (AI-generated)
- SSM submission: Same day
- SSM processing: 1-2 business days
- Certificate issuance: Day 3
- Total time: 3 business days guaranteed
This is 85% faster than traditional methods which take 14-30 days due to manual processing, physical document submission, and office hour limitations.