Terms of Use
Last Updated: March 30, 2025
Terms of Use for Account Creation
These terms of use, referred to as the Terms, govern the relationship between you and NixFrontier Group Sdn Bhd (Octis) (we, us, or our) concerning the account creation and services provided on our platform, referred to in these Terms as the Services.
By accessing or using the Services, you agree to these Terms, which take legal effect on the date you first accept them.
Account Creation
To access many of our Services, you will need to have a registered and verified account. You may register by creating unique login credentials (for example, a username and password) on our website or by signing in through an existing email account, where applicable. By creating an account, you confirm that you are either an adult or a minor with the consent of a parent or legal guardian.
By registering an account, you agree to:
- provide accurate, complete, and up-to-date information for account creation and for using certain Services;
- ensure that your use of the platform or its associated systems complies with our policies and all applicable laws and regulations;
- use the platform or its associated systems in a manner that does not infringe on the rights of others, including privacy, intellectual property, and contractual rights;
- use the platform or its associated systems solely for its intended purpose without engaging in fraudulent, misleading, or unauthorised activities;
- maintain the security of your account by keeping your login credentials confidential and preventing unauthorised access;
- refrain from selling, transferring, or allowing any third party to access your account or login credentials;
- promptly notify us of any unauthorised use, security breaches, or other irregularities related to your account; and
- refrain from interfering with or disrupting the integrity, security, or performance of the platform or its associated systems.
We send account-related, legal, and service notifications to the email address registered with your account. These communications may contain important information, so please ensure that your registered email address remains current and verified.
Accounts Termination
Violation of any provision of these Terms will result in the automatic termination of your authorisation to access the Services. We reserve the right, at our sole discretion, to suspend or terminate these Terms, your account, or your access to the Services at any time, with or without cause or prior notice.
User Acceptable Use of Services
By using the Services, you agree to:
- promptly update any information provided to ensure its continued accuracy and completeness;
- ensure that your use of the Services complies with our policies and all applicable laws and regulations;
- obtain all necessary consents from third parties before submitting their data to the platform or its associated systems, and ensure such data is accurate and lawfully provided;
- refrain from engaging in fraudulent activities, including impersonating any person or entity, misrepresenting your affiliation, accessing another user account without authorisation, or providing false information such as an incorrect age or date of birth; and
- refrain from interfering with or disrupting the integrity, security, or functionality of the Services.
Payment
- Payment shall be made in Malaysian Ringgit (MYR) and shall include any applicable taxes imposed under Malaysian law. In compliance with Bar Council Rulings, all payments shall be made directly to the law firm providing company secretarial services. You are responsible for the full settlement of all applicable fees, taxes, and any additional charges related to the services provided. A separate term of engagement shall be entered into with the law firm.
- We utilise third-party payment processors to facilitate transactions. By using the payment processing services, you agree to be bound by the terms and conditions imposed by the payment processors and authorise us to share relevant information with the third-party service providers to the extent required to process your payment securely.
- All payments made are non-refundable, regardless of whether the services are used in full or in part. Once payment has been processed, no cancellations, chargebacks, or refunds will be permitted. Please ensure that you review all service details carefully before making any payment.
Authorisation and Scope of Authority
- You consent to, appoint, and authorise us, acting as your agent, to engage and liaise with legal professionals for corporate secretarial services and any related legal services.
- You consent to the use of the company name and logo on our website and other materials, which shall survive beyond the termination or expiration of these Terms.
Representations and Warranties
You represent and warrant to us, and we rely on such representations, that as of the effective date of these Terms:
- You are at least eighteen (18) years of age and have the full legal right, authority, and capacity to enter into these Terms, exercise your rights, and fulfil your obligations under them;
- If you are entering into these Terms on behalf of a legal entity, you have the full legal right, authority, and capacity to bind the legal entity to these Terms;
- Any information, documents, or materials you provide to us are accurate, complete, and not misleading; and
- These Terms constitute a legal, valid, and binding agreement enforceable against you.
Disclaimer and Limitation of Liability
The Services are provided on an as-is and as-available basis without warranties of any kind, express or implied. We do not guarantee that the Services will be uninterrupted, error free, or suitable for your specific needs. We have no obligation to provide support, maintenance, or updates for the Services, and we make no representation that the Services are appropriate or available for use in your jurisdiction.
To the maximum extent permitted by law, we shall not be liable for:
- any error, delay, issue, or damage resulting from incorrect, incomplete, or outdated information provided to us;
- any unauthorised use or misuse of the Services;
- any unauthorised access to the Services caused by your negligence;
- any loss or damage arising from your sharing of login credentials with others or failure to maintain the confidentiality of your account and login credentials;
- any loss or damage arising from our reliance on any communication that we reasonably believe to be genuine and issued by an authorised representative of you;
- any loss or damage arising from the content available on our website and platform;
- any error, delay, issue, or damage arising from the quality, reliability, timeliness, or accuracy of the services provided by any third-party service provider;
- any error, delay, issue, or damage arising from your access to, use of, or inability to access or use the services provided by any third-party service provider; and
- any indirect, incidental, exemplary, punitive, or consequential loss or damage of any kind.
To the fullest extent permitted by law, our liability for any claim is limited to the amount paid to use the Services.
You are solely responsible for your use of the Services and agree to defend, indemnify, and hold us harmless from and against any claim, liability, damages, loss, and expense (including reasonable legal fees and costs) arising from or related to:
- your unauthorised use or misuse of the Services;
- your violation of any provision of these Terms (including any representation and warranty), our policies, and all applicable laws and regulations;
- your infringement or violation of any third-party rights, including intellectual property, confidentiality, privacy, or other proprietary rights; and
- any dispute or issue between you and any third party.
This limitation of liability and indemnification provision shall survive the termination of these Terms.
Termination
We may terminate these Terms under the following circumstances:
- upon mutual agreement between you and us;
- if you commit or permit a material breach of any obligation under these Terms and fail to remedy such breach (if capable of remedy) within sixteen (16) days from the date of written notice requiring its rectification;
- if your actions are deemed likely to expose us to legal liability;
- if you are found to have created an account using false, fraudulent, or inaccurate information; or
- if you fail to remit payment for accrued fees despite receiving two (2) written reminders from us.
Confidentiality
Unless required by law, a court order, or a directive from a competent regulatory or governmental authority, you shall not make, authorise, or permit any public statement or disclosure regarding these Terms without our prior written approval.
Ownership and Licensing
The Services are owned and operated by us. All visual interfaces, graphics, designs, compilations, information, data, computer code, software, services, templates, documents, and other elements made available through our platform or its associated systems are our property or that of our third-party licensors and are protected by intellectual property laws and other applicable regulations. You are not permitted to use, reproduce, modify, distribute, or create derivative works based on any part of the Services without our prior written consent.
Data Protection and Privacy
You consent to our processing of your information for purposes directly related or incidental to the Services. Your information is processed in accordance with our Privacy Notice and the applicable personal data protection laws.
Time of Essence
Time shall be of the essence in the performance of all obligations under these Terms.
Severability
If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect to the maximum extent permitted by law.
Variation
We reserve the right to modify, suspend, or discontinue the Services, in whole or in part, at any time without prior notice or liability. These Terms may be updated periodically, and your continued use of the Services following any changes constitutes your acceptance of the revised Terms.
Entire Agreement
These Terms constitute the entire agreement between you and us, superseding all prior understandings, communications, representations, or agreements, whether written or oral, relating to the subject matter herein.
No Partnership
Nothing in these Terms shall be construed as creating a partnership, joint venture, or unincorporated consortium between you and us.
No Novation and Assignment
You may not novate, assign, or transfer any of your rights or obligations under these Terms, in whole or in part, to any third party without our prior written consent.
Force Majeure
We shall not be liable for any failure or delay in performing our obligations under these Terms due to events beyond our reasonable control, including but not limited to hacking, cyberattacks, data corruption or loss, acts of God, natural disasters, pandemics, war, terrorism, civil unrest, labour disputes, fires, floods, accidents, governmental actions, or any other unforeseen circumstances that prevent or hinder performance.
Binding Effect, Successors and Assigns
These Terms shall be binding upon and shall inure to the benefit of the parties, their successors in title, and permitted assigns.
Waiver
Any waiver of a right or remedy under these Terms must be expressly made in writing. A delay, omission, or failure by us to exercise any right or remedy shall not constitute a waiver of that or any other right or remedy. A waiver of any specific right or remedy by us shall not be construed as a waiver of any other rights or remedies under these Terms.
Survival of Provisions
Any provision of these Terms that, by its nature, remains applicable after the termination or completion of these Terms shall continue in full force and effect.
Notice
All communications, including notices, consents, and other official correspondence under these Terms, shall be in writing and delivered via electronic mail. Communications to you shall be sent to the email address registered under your account settings, while communications to us shall be directed to support@octis.my.
Notices sent by electronic mail shall be deemed duly given upon successful transmission.
Governing Law and Jurisdiction
These Terms shall be governed by and construed in accordance with the laws of Malaysia.
Dispute Resolution
In the event of any dispute arising between you and us in connection with these Terms, either party may, upon written notice, request good-faith discussions to resolve the dispute within fifteen (15) days of receiving such notice. If the dispute remains unresolved after this period, either you or we may refer the matter to the courts for resolution.
Notwithstanding any ongoing dispute, you and we shall continue to perform the respective obligations under these Terms unless otherwise agreed in writing.