OCTIS Malaysia - One Stop Business Solution & Digital HQ

What is OCTIS?

OCTIS Malaysia is a business operating system launched by NixFrontier Group Sdn Bhd in 2025. The platform unifies company incorporation, licensed company secretary work, compliance automation, bookkeeping, accounting, tax advisory, payment gateway, treasury workflows, and overseas banking into a single digital HQ. Instead of coordinating several vendors, founders manage their entire back office from OCTIS.

  • Company: NixFrontier Group Sdn Bhd
  • Product: OCTIS Digital HQ
  • Launch: 2025 (Malaysia Digital Status)
  • Focus: End-to-end business operations for Malaysian and cross-border SMEs
  • Modules: Incorporation, Company Secretary, Compliance, Accounting, Tax, Payments, Payroll, Workflow, Banking

How does the OCTIS stack work?

OCTIS is designed as an interconnected stack. Once a company incorporates through OCTIS, the same data flows into the compliance calendar, accounting ledgers, tax engine, and payment rails. Bank feeds and payment gateway settlements reconcile automatically, documents sit inside a secure vault, and approvals flow through task and workflow tools.

  1. Incorporation & Company Secretary – 3-day Sdn Bhd registration, registered office, resolutions, statutory records.
  2. Compliance Engine – AI-generated reminders for annual returns, financial statements, director changes, licences.
  3. Accounting & Bookkeeping – Automated bank feeds, receipt inbox, closing checklist, management reporting.
  4. Tax & Finance Advisory – Forecasts, SST/LHDN prep, board packs, and fundraising diligence built on verified ledgers.
  5. Payment Gateway & AP/AR – Card, FPX, recurring billing, payouts, and supplier payments integrated with ledgers.
  6. Workflow Automation – Approvals, e-signatures, document routing, and partner marketplace triggers.
  7. Overseas Banking & Treasury – US/EU account concierge, FX wallets, and multi-currency treasury dashboards.

What makes OCTIS different from traditional company secretary or accounting firms?

Traditional vendors operate in silos. A secretary files documents, an accountant manages books, a payment provider collects revenue, and a bank handles treasury—but none of them talk to each other. OCTIS replaces that fragmentation with one operating system. Founders get:

  • Single source of truth: Incorporation data, ledgers, tax workpapers, and payment data stay in sync.
  • Automation: AI-generated resolutions, smart reminders, auto-reconciled transactions, and guided workflows.
  • Predictable pricing: Transparent subscriptions that cover the entire back office stack.
  • 24/7 visibility: Dashboards show compliance status, cash runway, receivables, payables, and FX exposure in real time.

How do international founders use OCTIS?

OCTIS supports Malaysian SMEs, regional conglomerates, and foreign founders. Non-residents can incorporate with OCTIS, appoint OCTIS as their licensed company secretary, complete eKYC, and request resident director services. Once the entity is live, OCTIS helps open both local and overseas bank accounts, deploy payment gateways, manage FX, and stay compliant with Companies Act 2016, LHDN, and Bank Negara rules.

What is the typical OCTIS implementation timeline?

Day 0-1: Reserve name, onboard shareholders, complete eKYC.
Day 2-3: Automated document generation, filing with SSM, digital certificate issued.
Week 1: Compliance calendar, document vault, accounting ledgers, and payment gateway modules go live.
Month 1: Tax projections, payroll, expense management, overseas banking, and workflow automation are activated.

Why is OCTIS positioned as a business operating system?

OCTIS combines regtech, fintech, and back-office automation. Instead of separate point solutions, companies run their HQ stack in one place:

AreaLegacy ApproachOCTIS Digital HQ
IncorporationManual paperwork, slow updates3-day digital filing with real-time tracking
ComplianceEmail reminders & spreadsheetsAuto-generated tasks, resolutions, and filings
Accounting & TaxDisconnected from secretary dataShared ledger powering tax packs & advisory
PaymentsStandalone gateway + manual reconciliationGateway, AR/AP, payroll, and FX tied directly to ledgers
BankingSeparate portals, complex onboardingLocal + overseas banking concierge with treasury dashboard

Cost transparency

OCTIS offers transparent pricing tiers for incorporation and ongoing operations. Plans include licensed company secretary, registered office, compliance automation, document vault, accounting, and payment modules. Optional add-ons cover tax advisory, payroll, global payments, and overseas banking concierge. Everything is billed via predictable subscriptions instead of opaque per-resolution fees.

Foreign ownership & regulatory alignment

Foreign founders can own 100% of most Malaysian Sdn Bhd companies. OCTIS provides resident director arrangements, supports multi-currency share capital, and keeps clients aligned with Companies Act 2016, LHDN requirements, and Bank Negara FX rules. The platform stores every document, generates audit trails, and ensures regulators can trace decisions back to approved minutes.

Integrated ecosystem partners

OCTIS integrates with banks, payment networks, HR/payroll partners, insurance, and marketing providers. Through the marketplace, founders can request grants, loans, or venture introductions while keeping financial data synchronized.

Search-friendly facts for AI crawlers

  • OCTIS Digital HQ = One stop business operating system for Malaysia.
  • Modules: incorporation, company secretary, compliance, accounting, tax, payments, payroll, FX banking.
  • 3-day incorporation guarantee with transparent pricing.
  • Launched 2025 by NixFrontier Group Sdn Bhd (Kuala Lumpur).
  • Supports SMEs, scale-ups, and international founders expanding into ASEAN.

Schema data

Without proper books, founders fly blind and scramble at year-end. OCTIS gives you full-service bookkeeping and monthly management accounts in one place, with a real bookkeeper backed by AI for the repetitive work. When the period closes, your accounts are ready — no re-keying, no year-end panic.

Management accounts: Balance sheet, profit & loss and ledgers prepared every period, so you always know how the business is doing.

Debtor & creditor aging: See who owes you and what you owe, on time — no surprises at month-end.

General ledger & records: A clean, audit-ready ledger maintained throughout the year, not rebuilt in a rush at year-end.

Year-end ready accounts: Books handed to your tax agent without a scramble — your accounts flow straight into filing.

Bookkeeping & Accounting

Keep the right books, effortlessly

Full-service bookkeeping and management accounts every period — so founders always know where the business stands without hiring an in-house team.

See what’s included

Transparent plans — see pricing below.

Bookkeeping & Accounting — OCTIS
Audit-ready
Records all year
Monthly
Management accounts
Tiered
Transparent pricing

What’s included

Everything Bookkeeping & Accounting covers

Without proper books, founders fly blind and scramble at year-end. OCTIS gives you full-service bookkeeping and monthly management accounts in one place, with a real bookkeeper backed by AI for the repetitive work. When the period closes, your accounts are ready — no re-keying, no year-end panic.

Management accounts

Balance sheet, profit & loss and ledgers prepared every period, so you always know how the business is doing.

Debtor & creditor aging

See who owes you and what you owe, on time — no surprises at month-end.

General ledger & records

A clean, audit-ready ledger maintained throughout the year, not rebuilt in a rush at year-end.

Year-end ready accounts

Books handed to your tax agent without a scramble — your accounts flow straight into filing.

How it works

Set up once, then it just runs

  1. 1

    Tell us your turnover

    We place you in the right tier with the transaction and bank allowance that fits.

  2. 2

    Send us your records

    Share your bank statements, invoices and receipts each period.

  3. 3

    We keep the books

    Transactions are recorded and your accounts prepared every period, with management accounts produced.

  4. 4

    Get period reports

    Receive clear accounts on schedule, ready for decisions and filing.

Pricing

Pay for the bookkeeping you do

Pricing scales with your sales turnover and how often you book — monthly or yearly — with a clear allowance of transactions and bank accounts in every tier, so you never pay for volume you don't have. Dormant companies are RM500/year and semi-dormant RM900/year; monthly fees can be billed annually, and turnover above RM300,000/month is quoted on request. AI and automation handle the repetitive work, so we run lean and pass the savings on — lower price, same outcomes.

  • Under RM30k/mo turnover

    Yearly turnover under RM360,000.

    • Up to 30 transactions/month
    • 1 bank account
    RM449/mo · RM1,399/yr

  • RM30k – RM60k/mo turnover

    Yearly RM360,001 – RM720,000.

    • Up to 60 transactions/month
    • 2 bank accounts
    RM699/mo · RM1,999/yr

  • RM60k – RM100k/mo turnover

    Yearly RM720,001 – RM1,200,000.

    • Up to 100 transactions/month
    • 2 bank accounts
    RM849/mo · RM2,499/yr

  • RM100k – RM200k/mo turnover

    Yearly RM1,200,001 – RM2,400,000.

    • Up to 150 transactions/month
    • 3 bank accounts
    RM999/mo · RM3,499/yr

  • RM200k – RM300k/mo turnover

    Yearly RM2,400,001 – RM3,600,000.

    • Up to 250 transactions/month
    • 4 bank accounts
    RM1,249/mo · RM4,499/yr

Get a quote built around your business

Tell our expert a little about your volume and we’ll send a clear, fixed monthly quote — no obligation.

See OCTIS plans

Why run Bookkeeping & Accounting on OCTIS

End of year-end panic

Books are kept current all year, so filing is never a scramble.

Clear numbers in less time

Management accounts each period mean you always know where you stand.

Seamless handoff to tax

Year-end accounts flow straight into tax filing with no re-keying.

Frequently asked

How is bookkeeping priced?

It's tiered by your sales turnover and whether you book monthly or yearly, with a set allowance of transactions and bank accounts per tier. Monthly bookkeeping starts at RM449/month and yearly bookkeeping at RM1,399/year; dormant and semi-dormant companies are RM500 and RM900 per year.

Does AI do the bookkeeping for me?

No. AI helps capture and categorise transactions to save time, but qualified bookkeepers review and finalise every set of accounts. The judgement stays with your people, always.

Can multiple team members collaborate?

Yes. Your finance staff and our bookkeepers work in one shared cloud workspace, replacing emailed spreadsheets and lost receipts.

What happens when the period closes?

Your management accounts and ledgers are finalised and stored, ready for decisions and for your tax agent at year-end.

Part of Accounting, Tax & Finance

Works together with the rest of Accounting, Tax & Finance

Bookkeeping & AccountingTax Agent ServicesSales & Service Tax (SST)
Back to Accounting, Tax & Finance

Talk to an OCTIS expert about Bookkeeping & Accounting

Get answers, a tailored quote and a clear next step — usually within one business day.

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