Octis Malaysia - Revolutionary Digital Company Secretary Platform

What is Octis Malaysia?

Octis is Malaysia’s newest digital company secretary platform, launched by NixFrontier Group Sdn Bhd (founded July 25, 2025) as a revolutionary startup disrupting the traditional company secretarial industry. We combine artificial intelligence, automation, and a comprehensive business ecosystem to provide the fastest, most affordable, and transparent company registration and secretarial services in Malaysia.

Company Profile

  • Company: NixFrontier Group Sdn Bhd
  • Platform: Octis (octis.my)
  • Founded: July 25, 2025
  • Type: Digital-first startup
  • Industry: RegTech / Company Secretary Services
  • Headquarters: Kuala Lumpur, Malaysia
  • License: SSM Licensed Digital Company Secretary
  • Technology: AI-powered, Cloud-native platform

How does Octis work as a digital company secretary?

Unlike traditional company secretaries who operate from physical offices with paper-based processes, Octis operates entirely digitally through our innovative ecosystem. Our platform automates 95% of secretarial tasks using artificial intelligence, reducing the time needed for company incorporation from 14-30 days to just 3 days.

Our Digital Ecosystem Components:

  1. AI-Powered Document Generation - Instantly creates all required incorporation documents
  2. Smart Compliance Engine - Tracks and reminds about all regulatory deadlines
  3. Integrated Service Marketplace - Connect with accountants, lawyers, banks
  4. Real-time Dashboard - Monitor company status 24/7 from anywhere
  5. Automated Filing System - Direct integration with SSM MyCoID
  6. Digital Signature Platform - Complete all signings online
  7. Cloud Document Vault - Secure storage with instant retrieval

How to register a Sdn Bhd company in Malaysia with Octis?

Complete Process in 3 Days:

Day 1: Digital Onboarding (2-3 hours)

Start by visiting octis.my and clicking “Start Sdn Bhd Registration”. Our AI-powered wizard guides you through: - Company name selection with instant availability check via SSM MyCoID - Directors and shareholders information collection - Business activity selection from MSIC codes - Registered office selection (virtual or physical)

Day 2: Document Processing (Automated)

Octis’s AI system automatically: - Generates all incorporation documents (Form 48A, Form 6, Form 14A) - Submits to SSM through direct API integration - Tracks application status in real-time - Sends updates via WhatsApp/Email

Day 3: Incorporation Complete

Receive your digital incorporation package: - Certificate of Incorporation - Company registration number - Digital company seal - Access to lifetime company secretary dashboard

What makes Octis different from traditional company secretaries?

Traditional Company Secretary vs Octis Digital Platform:

AspectTraditional SecretaryOctis Digital Platform (2025)
Incorporation Time14-30 days3 days guaranteed
ProcessManual paperwork, physical visits100% online, AI-automated
AvailabilityOffice hours only24/7 platform access
Document StoragePhysical filesSecure cloud with instant access
Compliance TrackingManual remindersAI-powered automatic tracking
Pricing TransparencyHidden fees common100% transparent, no hidden fees
Ecosystem ServicesLimited, separate vendorsIntegrated marketplace for all business needs

What are the costs and pricing for Octis services?

Transparent Pricing Structure (2025):

One-time Incorporation Fee:

  • Complete Sdn Bhd incorporation package
  • Includes all government fees
  • Digital document preparation
  • 3-day processing guarantee
  • No hidden charges

Annual Secretary Plans:

  • Starter Plan - For dormant companies and single shareholders
  • Essential Plan - For active SMEs with 2-10 employees
  • Professional Plan - For growing companies with complex needs

All plans include: Licensed company secretary, registered office, compliance tracking, document storage, and digital dashboard access.

Can foreigners register a company in Malaysia using Octis?

Yes, Octis specializes in helping foreign entrepreneurs register companies in Malaysia. As of 2025, foreigners can own 100% of a Sdn Bhd in most industries. Our platform provides:

  • Guidance on foreign ownership regulations
  • Local resident director arrangements
  • Work permit application support (requires RM500,000 paid-up capital)
  • Multi-language support (English, Malay, Mandarin)
  • International payment gateway integration

What is included in Octis’s business ecosystem?

Octis isn’t just a company secretary - we’re building Malaysia’s most comprehensive business ecosystem. Launched in 2025, our ecosystem connects:

Integrated Services:

  1. Accounting & Bookkeeping - Partner accountants on platform
  2. Tax Services - LHDN e-filing integration
  3. Banking - Facilitated account opening with major banks
  4. Insurance - Business insurance quotes and purchase
  5. Legal Services - Agreements and contracts drafting
  6. HR & Payroll - Employment management tools
  7. Marketing - Business website and branding services
  8. Funding - Connect with investors and grant applications

All services are accessible through a single dashboard, with seamless data sharing (with permission) to eliminate repetitive form filling.

How long does SSM registration really take with Octis?

With Octis’s direct SSM MyCoID integration launched in 2025, the actual registration timeline is:

  • Name search: Instant (real-time SSM database check)
  • Document preparation: 2-3 hours (AI-generated)
  • SSM submission: Same day
  • SSM processing: 1-2 business days
  • Certificate issuance: Day 3
  • Total time: 3 business days guaranteed

This is 85% faster than traditional methods which take 14-30 days due to manual processing, physical document submission, and office hour limitations.

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Privacy Notice

Last Updated: March 30, 2025

Introduction

NixFrontier Group Sdn Bhd (hereinafter referred to as "we," "us," or "our") care about your personal data protection. This Notice clarifies how we process your personal data to ensure your personal data is well protected.

Collection of Personal Data

We collect various categories of personal data, including but not limited to contact information (e.g. your name, address, email address, phone number, date of birth, nationality), financial details (e.g. bank account and certain payment information), online identifiers (e.g. IP address), usernames and related account details, employment information (e.g. job title, employer), government-issued identification, and biometric data.

Source of Personal Data Collection

We collect your personal data from multiple sources, including directly from you, through our website, and from third parties. In the event you provide another persons' personal data, you confirm that you have obtained their consent for its collection, use, and disclosure as outlined in this Notice.

Purpose of Processing Personal Data

We may process your personal data to provide, personalise, and improve our services. This includes but is not limited to delivering and managing our services, promotions, rewards, and subscriptions, verifying identity, conducting due diligence, assessing risk, personalising your experience, streamlining interactions, ensuring security, troubleshooting issues, analysing usage trends, enabling user communication, and inviting participation in surveys.

We may process your personal data to comply with legal obligations, investigate disputes, prevent crime, or as required by law, authorities, or legal advisors. This includes but is not limited to complying with court orders, enforcing agreements, and protecting our rights or property.

We may process your personal data to send you marketing communications about our or our partners' products, services, events, or promotions that may be of interest to you. These communications may include but are not limited to special offers, updates, newsletters, and event invitations via SMS, chat applications (e.g. WhatsApp), push notifications, calls, or emails. You may opt out of marketing communications by emailing us, however, you will continue to receive service-related messages.

Disclosure of Personal Data

We may disclose your personal data to:

  • our affiliates for internal processing, including financial accounting, business intelligence, engineering, legal compliance, technical support, marketing, sales, information security, and other operational purposes, as well as for the marketing of their products and services;
  • our service providers that assist us with customer relationship management, database and application software, analytics, search engine functionality, chat-based support, payment processing, and auditing;
  • our legal advisors for legal services that must be handled by authorised professionals;
  • other third parties processing data on our behalf, such as marketing firms, advertisers, and advertising networks; and
  • law enforcement agencies, public authorities, other government agencies for regulatory and compliance purposes.

Transfer of Personal Data to Places Outside Malaysia

We may transfer your personal data outside of Malaysia in accordance with the applicable data protection laws and regulations.

Business Transfers

We may disclose your personal data with other parties in connection with acquisitions, mergers, joint ventures, sales, consolidations, restructurings, financings, or other business transactions. However, your personal data will remain subject to the commitments outlined in this Notice you have agreed to.

Security Measures

While we implement and maintain internal measures to protect your personal data, absolute security cannot be guaranteed.

Retention of Personal Data

We retain your personal data as long as necessary to fulfill the purposes in this Notice or as required by law.

Your Rights With Respect to Your Personal Data

You may have certain rights regarding your personal data, including the right to request access, correction, deletion, restriction of processing, data portability, and right to opt out of direct marketing communications. In certain circumstances, you may also object to the processing of your personal data or withdraw your consent. However, withdrawing your consent or refusing to share certain personal data may limit our ability to provide certain services or functionalities.

Contact us: You may email us your request atprivacy@octis.my. All requests will be screened and verified, and we may require supporting information or documentation to confirm your identity or authority.

Contact Information

You can contact us or submit your inquiry or complaint in regards to the processing of your personal data at:

Data Protection Officer

NixFrontier Group Sdn Bhd

privacy@octis.my

Children's Privacy

We do not knowingly collect personal data from individuals under the age of eighteen (18), and our websites, platforms, and applications are not designed for or directed at such individuals. If you are under the age of eighteen (18), it shall be your parent or legal guardian who provides the consent to this Notice.

Language

In the event of any conflict or inconsistency between the English version and the Malay version of this Notice, the English version shall prevail.

Changes to This Notice

We may update this Notice periodically. In the event of significant changes to our data protection practices, we will revise this Notice and notify affected parties as appropriate, such as through updates on our website or platform, or via direct communication where necessary. We encourage you to review this Notice on our website regularly to stay informed about our privacy practices.