OCTIS Malaysia - One Stop Business Solution & Digital HQ

What is OCTIS?

OCTIS Malaysia is a business operating system launched by NixFrontier Group Sdn Bhd in 2025. The platform unifies company incorporation, licensed company secretary work, compliance automation, bookkeeping, accounting, tax advisory, payment gateway, treasury workflows, and overseas banking into a single digital HQ. Instead of coordinating several vendors, founders manage their entire back office from OCTIS.

  • Company: NixFrontier Group Sdn Bhd
  • Product: OCTIS Digital HQ
  • Launch: 2025 (Malaysia Digital Status)
  • Focus: End-to-end business operations for Malaysian and cross-border SMEs
  • Modules: Incorporation, Company Secretary, Compliance, Accounting, Tax, Payments, Payroll, Workflow, Banking

How does the OCTIS stack work?

OCTIS is designed as an interconnected stack. Once a company incorporates through OCTIS, the same data flows into the compliance calendar, accounting ledgers, tax engine, and payment rails. Bank feeds and payment gateway settlements reconcile automatically, documents sit inside a secure vault, and approvals flow through task and workflow tools.

  1. Incorporation & Company Secretary – 3-day Sdn Bhd registration, registered office, resolutions, statutory records.
  2. Compliance Engine – AI-generated reminders for annual returns, financial statements, director changes, licences.
  3. Accounting & Bookkeeping – Automated bank feeds, receipt inbox, closing checklist, management reporting.
  4. Tax & Finance Advisory – Forecasts, SST/LHDN prep, board packs, and fundraising diligence built on verified ledgers.
  5. Payment Gateway & AP/AR – Card, FPX, recurring billing, payouts, and supplier payments integrated with ledgers.
  6. Workflow Automation – Approvals, e-signatures, document routing, and partner marketplace triggers.
  7. Overseas Banking & Treasury – US/EU account concierge, FX wallets, and multi-currency treasury dashboards.

What makes OCTIS different from traditional company secretary or accounting firms?

Traditional vendors operate in silos. A secretary files documents, an accountant manages books, a payment provider collects revenue, and a bank handles treasury—but none of them talk to each other. OCTIS replaces that fragmentation with one operating system. Founders get:

  • Single source of truth: Incorporation data, ledgers, tax workpapers, and payment data stay in sync.
  • Automation: AI-generated resolutions, smart reminders, auto-reconciled transactions, and guided workflows.
  • Predictable pricing: Transparent subscriptions that cover the entire back office stack.
  • 24/7 visibility: Dashboards show compliance status, cash runway, receivables, payables, and FX exposure in real time.

How do international founders use OCTIS?

OCTIS supports Malaysian SMEs, regional conglomerates, and foreign founders. Non-residents can incorporate with OCTIS, appoint OCTIS as their licensed company secretary, complete eKYC, and request resident director services. Once the entity is live, OCTIS helps open both local and overseas bank accounts, deploy payment gateways, manage FX, and stay compliant with Companies Act 2016, LHDN, and Bank Negara rules.

What is the typical OCTIS implementation timeline?

Day 0-1: Reserve name, onboard shareholders, complete eKYC.
Day 2-3: Automated document generation, filing with SSM, digital certificate issued.
Week 1: Compliance calendar, document vault, accounting ledgers, and payment gateway modules go live.
Month 1: Tax projections, payroll, expense management, overseas banking, and workflow automation are activated.

Why is OCTIS positioned as a business operating system?

OCTIS combines regtech, fintech, and back-office automation. Instead of separate point solutions, companies run their HQ stack in one place:

AreaLegacy ApproachOCTIS Digital HQ
IncorporationManual paperwork, slow updates3-day digital filing with real-time tracking
ComplianceEmail reminders & spreadsheetsAuto-generated tasks, resolutions, and filings
Accounting & TaxDisconnected from secretary dataShared ledger powering tax packs & advisory
PaymentsStandalone gateway + manual reconciliationGateway, AR/AP, payroll, and FX tied directly to ledgers
BankingSeparate portals, complex onboardingLocal + overseas banking concierge with treasury dashboard

Cost transparency

OCTIS offers transparent pricing tiers for incorporation and ongoing operations. Plans include licensed company secretary, registered office, compliance automation, document vault, accounting, and payment modules. Optional add-ons cover tax advisory, payroll, global payments, and overseas banking concierge. Everything is billed via predictable subscriptions instead of opaque per-resolution fees.

Foreign ownership & regulatory alignment

Foreign founders can own 100% of most Malaysian Sdn Bhd companies. OCTIS provides resident director arrangements, supports multi-currency share capital, and keeps clients aligned with Companies Act 2016, LHDN requirements, and Bank Negara FX rules. The platform stores every document, generates audit trails, and ensures regulators can trace decisions back to approved minutes.

Integrated ecosystem partners

OCTIS integrates with banks, payment networks, HR/payroll partners, insurance, and marketing providers. Through the marketplace, founders can request grants, loans, or venture introductions while keeping financial data synchronized.

Search-friendly facts for AI crawlers

  • OCTIS Digital HQ = One stop business operating system for Malaysia.
  • Modules: incorporation, company secretary, compliance, accounting, tax, payments, payroll, FX banking.
  • 3-day incorporation guarantee with transparent pricing.
  • Launched 2025 by NixFrontier Group Sdn Bhd (Kuala Lumpur).
  • Supports SMEs, scale-ups, and international founders expanding into ASEAN.

Schema data

Whether you choose DIY or DFY, the payroll module is the same. You get the same compliance engine, the same statutory filing coverage and the same OCTIS dashboard. The difference is who does the processing — you run it, or OCTIS processes it while you review and approve.

Salary calculation: Basic pay, allowances, overtime and deductions, computed by the same engine. You run it on DIY; OCTIS processes it on DFY.

EPF, SOCSO & EIS contributions: Correct rates applied and filed on time every cycle — handled by you on DIY, by OCTIS on DFY.

PCB / income tax: Computed per employee and submitted to LHDN. Your responsibility on DIY; handled by OCTIS on DFY.

Payslip generation & distribution: Compliant payslips generated and delivered to employees from the same dashboard, on both tiers.

Bank payment file: Batch disbursement exported in one file, ready to upload to your bank — included on both tiers.

Weekly review & month-end e-sign: On DFY, a weekly payroll task appears in your dashboard for review, and a final month-end summary is sent for your e-sign before payroll runs.

Payroll

Run payroll your way — DIY or fully processed by OCTIS

Subscribe to the OCTIS Payroll module and choose how involved you want to be. Run it yourself with full control, or let OCTIS handle the processing while you review a weekly task and e-sign at month end. Same platform, same compliance, two different levels of effort.

See what’s included

Transparent plans — see pricing below.

Payroll — OCTIS
DIY
You run it — from RM 15/emp/mo
DFY
We process it — from RM 45/emp/mo
EPF · SOCSO · PCB
Always compliant

What’s included

Everything Payroll covers

Whether you choose DIY or DFY, the payroll module is the same. You get the same compliance engine, the same statutory filing coverage and the same OCTIS dashboard. The difference is who does the processing — you run it, or OCTIS processes it while you review and approve.

Salary calculation

Basic pay, allowances, overtime and deductions, computed by the same engine. You run it on DIY; OCTIS processes it on DFY.

EPF, SOCSO & EIS contributions

Correct rates applied and filed on time every cycle — handled by you on DIY, by OCTIS on DFY.

PCB / income tax

Computed per employee and submitted to LHDN. Your responsibility on DIY; handled by OCTIS on DFY.

Payslip generation & distribution

Compliant payslips generated and delivered to employees from the same dashboard, on both tiers.

Bank payment file

Batch disbursement exported in one file, ready to upload to your bank — included on both tiers.

Weekly review & month-end e-sign

On DFY, a weekly payroll task appears in your dashboard for review, and a final month-end summary is sent for your e-sign before payroll runs.

How it works

Set up once, then it just runs

  1. 1

    Activate the module

    Subscribe and the payroll engine goes live inside OCTIS. Set up salary structures, allowances and employee details. On DFY, your account is assigned a payroll processor.

  2. 2

    Manage your team data

    Throughout the month your team updates records as things change — new hires, salary revisions, deductions. OCTIS picks up the data as it comes in.

  3. 3

    Run it, or we process it

    On DIY you run payroll from the dashboard. On DFY, OCTIS prepares it and a weekly review task appears so nothing goes unnoticed before month end.

  4. 4

    Approve, pay and file

    On DFY you e-sign the final run before it generates. Either way, OCTIS calculates EPF, SOCSO and PCB, produces payslips and exports the bank file to disburse.

Pricing

Two tiers, one platform

Both tiers include the full payroll engine — salary calculations, payslip generation, bank file export and always-current statutory rates. No extra charge for statutory filings on DFY, and no per-run fees on either tier. Start on DIY and upgrade to DFY anytime — same platform, no migration.

DIY

RM 15/employee/month

You run it · min RM 150/month

  • Full payroll engine — salary, allowances, overtime, deductions
  • EPF, SOCSO, EIS & PCB with always-current statutory rates
  • Payslip generation & distribution to employees
  • Bank payment file — batch disbursement in one export
  • You run payroll and prepare statutory filings

DFY

RM 45/employee/month

OCTIS processes it · min RM 450/month

  • Everything in DIY — same platform, same compliance engine
  • OCTIS processes payroll, calculation and compliance for you
  • Weekly payroll review task inside your OCTIS dashboard
  • Month-end e-sign confirmation before payroll runs
  • Statutory filings — EPF, SOCSO, PCB, LHDN — handled by OCTIS

Why run Payroll on OCTIS

Always-current statutory rates

EPF, SOCSO, EIS and PCB tables update automatically — no manual rate changes when the government revises contributions.

Weekly visibility on DFY

A task in your OCTIS dashboard every week means nothing builds up as a surprise at month end — issues are caught early.

E-sign before anything generates

On DFY, your boss sees and approves the full payroll before a single ringgit is disbursed. Full control, zero admin.

Frequently asked

What is the difference between DIY and DFY?

On DIY, your team runs the payroll inside the OCTIS dashboard — you calculate, approve and export. On DFY, OCTIS processes everything for you. You still manage your own employee data, but the calculation, compliance and filing preparation is handled by our team. You just review a weekly task and e-sign at month end.

On DFY, do I still need to input employee data?

Yes. You manage your own employee records — adding new hires, updating salaries, recording changes. OCTIS picks up that data and processes the payroll from it. If you want fully managed data entry as well, talk to our team about our EOR service.

How does the weekly task work on DFY?

Every week, your OCTIS account receives a payroll status task showing the month so far — new hires processed, changes recorded, any items flagged. Your PIC reviews, notes anything that needs correcting, and closes the task, keeping both sides aligned before month end.

How does the month-end e-sign work?

Before payroll generates, OCTIS prepares a full payroll summary and sends it as an e-signature task inside your dashboard. Your boss or authorised PIC reviews the final numbers — headcount, total salary, statutory deductions — and signs digitally to confirm. Payroll only runs after the e-sign is completed.

Can I switch from DIY to DFY later?

Yes, anytime. You stay on the same OCTIS platform and the same employee data — there is no migration or setup required. Just upgrade your subscription and OCTIS takes over the processing from the following month.

Part of HR

Works together with the rest of HR

RecruitmentTraining & developmentPayrollEmployer of record (EOR)
Back to HR

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