Found cheaper? We match it — see conditions. Incorporation and secretary transfer also carry a 30-day money-back guarantee.
RM 80 a month, flat. Every resolution, every filing, every change — included.
A licensed company secretary, not a retainer with a fee guide attached. Published fee guides put a traditional retainer's real annual cost at two to three times its headline rate, once per-event charges land.
2–3×
what per-event fees add to a traditional retainer
What a company secretary actually keeps alive
Four duties, one appointment
REGISTERS
Statutory registers
Members, directors, charges, beneficial owners — the record of who the company actually is, kept current as it changes.
RESOLUTIONS
Board & member resolutions
Every decision the Companies Act requires in writing and signed — not just agreed on around a table.
LODGEMENTS
SSM lodgements
Changes of director, shareholder, address — filed with SSM inside the statutory deadline, not whenever there's time.
APPOINTMENT
The named appointment itself
A licensed individual, personally accountable under the Companies Act — a person, not a firm's letterhead.
+ let enough of this lapse and SSM can strike the company off the register — not fine it, remove it
+ a struck-off company isn't a company anymore: no bank account, no contracts, no separate legal person standing between you and it
What a per-event retainer actually adds up to
You pay the renewal invoice every year, and you have probably never checked what is in it — there was never a reason to look. A retainer looks flat until something happens. A board resolution, a share transfer, a change of director — each one is its own line on a fee guide, on top of the retainer already being paid:
That's not any one firm being dishonest — it's how the pricing model works. The number on the retainer was never the number actually paid.
The signature is still yours
A secretary drafts, lodges and reminds. The Companies Act still holds the director responsible for making sure it happens — the appointment can move from one secretary to another; that responsibility doesn't move with it.
The Companies Act 2016 requires every company to have a company secretary and places the underlying compliance duties on the company and its directors. Changing who holds the appointment changes who does the filing — it does not change who answers for it.
The one question that decides this
Anyone can be appointed your company secretary. Almost nobody can see what else your company is holding.
What happens when two things are due at once
This year, any competent secretarial firm and OCTIS keep a company in exactly the same good standing. The difference shows up the day something else is also due:
What a standalone secretarial file can't see
The secretarial appointment and the compliance calendar sit in one account
not two logins, not two firms
What the company holds and when it expires is already on record
licences, registers, renewal dates — read, not re-asked at every renewal
A lodgement deadline and a licence renewal are tracked together
so nothing falls in the gap between two providers
Nothing gets re-collected
one account notices, rather than two vendors needing to be told separately
A standalone secretarial firm's job is scoped to the secretarial file — it has no visibility into anything else the company holds, because it doesn't run the rest of the back office. It would have to ask, every time. Only a firm running both sees it without asking.
The fight this page exists to have
Per month, the whole secretarial engagement, no separate lines added later:
Basic retainers advertise from about RM 60/month, but fee guides list resolutions, transfers and changes on top — commonly two to three times the advertised rate by year end. RM 80 here is the whole bill.
What transferring actually costs you
This is the real sequence, not a marketing version of it:
You tell us
who holds the appointment now, and the company number
We contact them
in writing — and this is also where the 30-day money-back guarantee's cut-off sits
Resignation and appointment lodged with SSM
typically days once the outgoing secretary confirms — their queue, not ours to promise
Records migrate into your dashboard
registers, resolutions, minute book — nothing re-typed by you
The one real cost is the conversation with your current secretary — telling them you're leaving. We do the rest, and there's no separate fee for doing it.
What switching itself costs
RM 0
separate transfer fee. You're already on the plan that includes the handover — switching doesn't get billed again on top of it.
Each tier includes the one below it
Essential is Launch plus more. Professional is Essential plus more. The secretary is in all three — it's not a separate line on any of them:
| Plan | What's included |
|---|---|
| Launch — RM 80/mo, billed annually | Licensed company secretary, registered office address, statutory registers & lodgement reminders, e-signature, up to 3 shareholders & 3 directors |
| Essential — RM 120/mo, billed annually | Everything in Launch, plus invoicing and 1M AI tokens/month, up to 5 shareholders |
| Professional — RM 180/mo, billed annually | Everything in Essential, plus up to 10 seats & 10M AI tokens/month, up to 6 directors & 8 shareholders |
The secretary isn't a reason to upgrade — it's the reason to be on Launch at all. Most companies transferring in start here and move up only when they need the rest.
Guarantee
30 days, full refund — until we first contact your outgoing secretary
Once we've written to them to start the handover, that process and its costs have begun and the guarantee's cut-off has passed.
No lock-in
Cancel any month
Your registers, resolutions and minute book leave with you — nothing held back for a notice period.
Not included
SSM's own statutory filing fees
Those are charged by SSM directly, not by us.
Not covered
- SSM's own statutory filing fees are charged by SSM directly and are not part of the monthly plan.
- The 30-day money-back guarantee runs from payment until the point we first contact your outgoing company secretary, in writing, to begin the transfer — after that, the handover and its costs have begun and the guarantee no longer applies.
- A bare-bones dormant-company filing with nothing else is available cheaper as a standalone service elsewhere — Launch includes the rest of the back office whether or not it's used yet, and that's the honest trade-off, not a fit for everyone.
Is the company secretary actually included in RM 80/month, or does that get quoted separately later?
Included. RM 80/month (Launch, billed annually) is the whole engagement — the licensed secretary, the registered address, the statutory registers and lodgement reminders. There's no separate secretarial quote that shows up after you sign up.
I already have a company secretary and I'm happy with them. Why would I switch?
If it's working, that's a fine reason to stay. This page exists for the moment you actually check what the renewal invoice buys — a flat RM 80/month with nothing added per resolution or per filing, and the same secretarial file sitting in the same account as everything else the company holds.
What does transferring actually involve, and how disruptive is it?
We contact your current secretary in writing to start the handover, they confirm the resignation and our appointment gets lodged with SSM, then your registers, resolutions and minute book move into your dashboard. The only step that's genuinely on you is telling your current secretary you're leaving.
Does the 30-day money-back guarantee apply to a secretary transfer?
Yes — Transfer of Company Secretary to Us is one of only two services the guarantee covers. You can cancel for a full refund any time up to the point we first contact your outgoing secretary to begin the handover; after that, the process and its costs have started and the guarantee no longer applies.
What if our statutory filings are already behind when we transfer?
We review what's outstanding as part of taking the appointment over and flag it before anything is missed further. It doesn't stop the transfer — it just means we tell you what needs clearing first.
The secretary was never the point. The company staying a company — separate from you — is.
Tell us who holds the appointment now. We contact them, move the records across, and the guarantee runs until the day we do.