Every Sdn Bhd needs a qualified company secretary, but most owners only hear from theirs at deadline time. OCTIS gives you a licensed secretary who maintains your statutory registers, prepares resolutions and handles SSM lodgements year-round. AI tracks what's due and drafts the paperwork; your secretary reviews, advises and signs off.
Appointed company secretary: A licensed, qualified company secretary named and appointed to your company — satisfying the Companies Act requirement.
Statutory registers: Registers of members, directors, charges and beneficial owners kept accurate and up to date as your company changes.
Board & members' resolutions: Resolutions for appointments, share transfers, dividends and other decisions drafted, circulated and properly recorded.
SSM lodgements: Changes of directors, shareholders, address and other particulars prepared and lodged with SSM within statutory deadlines.
Governance advice: Practical guidance on directors' duties, meetings and compliance obligations whenever a decision has statutory implications.
Digital minute book: Every register, resolution and lodgement stored in one secure digital minute book — searchable and audit-ready.
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A licensed secretary, always on duty
Your statutory registers, board resolutions and SSM lodgements maintained by a licensed company secretary — kept current and compliant inside your dashboard.
Quote-based — pay for the volume you actually have.
- Licensed
- Qualified secretary
- Year-round
- Registers maintained
- 1:1
- Named point of contact
What’s included
Everything Company secretary covers
Every Sdn Bhd needs a qualified company secretary, but most owners only hear from theirs at deadline time. OCTIS gives you a licensed secretary who maintains your statutory registers, prepares resolutions and handles SSM lodgements year-round. AI tracks what's due and drafts the paperwork; your secretary reviews, advises and signs off.
Appointed company secretary
A licensed, qualified company secretary named and appointed to your company — satisfying the Companies Act requirement.
Statutory registers
Registers of members, directors, charges and beneficial owners kept accurate and up to date as your company changes.
Board & members' resolutions
Resolutions for appointments, share transfers, dividends and other decisions drafted, circulated and properly recorded.
SSM lodgements
Changes of directors, shareholders, address and other particulars prepared and lodged with SSM within statutory deadlines.
Governance advice
Practical guidance on directors' duties, meetings and compliance obligations whenever a decision has statutory implications.
Digital minute book
Every register, resolution and lodgement stored in one secure digital minute book — searchable and audit-ready.
How it works
Set up once, then it just runs
- 1
We get appointed
A licensed company secretary is appointed to your company and your existing records are migrated into OCTIS.
- 2
Registers kept current
AI flags every change that needs recording; your secretary updates the statutory registers and minute book accordingly.
- 3
Decisions documented
When the board acts, we draft the resolution, circulate it for e-signature and file it correctly.
- 4
Lodgements handled
Reportable changes are prepared and lodged with SSM on time, with everything tracked in your dashboard.
Pricing
A licensed secretary, fairly priced
Secretary fees are quote-based on your company's size and activity, not a one-size-fits-all retainer. AI does the tracking and drafting so your secretary focuses on judgement — we run lean and pass the savings on. Talk to our expert.
Get a quote built around your business
Tell our expert a little about your volume and we’ll send a clear, fixed monthly quote — no obligation.
Why run Company secretary on OCTIS
Always a licensed human
A qualified secretary stands behind every register and resolution; AI handles tracking and drafting, never the judgement.
Never a missed lodgement
Reportable changes are caught and filed within statutory deadlines, so you avoid SSM penalties and late fees.
Records in one place
Your full minute book lives inside OCTIS — no scattered files, no chasing your previous secretary for documents.
Frequently asked
How is the secretary fee charged?
Company secretary services are quote-based on your company's activity and complexity. AI handles the repetitive tracking and drafting, so we run lean and pass the savings on. Talk to our expert for a tailored quote.
Is the company secretary actually licensed?
Yes. Your secretary is a qualified, licensed professional who meets the Companies Act 2016 requirements. AI supports their work, but a licensed human carries the statutory responsibility.
Can I switch my secretary to OCTIS?
Yes. We handle the change of secretary with SSM and migrate your registers, resolutions and minute book into your dashboard as part of onboarding.
What if I need a resolution urgently?
Tell your secretary what the board needs to decide and we draft the resolution, circulate it for e-signature and file it — no waiting for a physical meeting.
Part of Compliance
Works together with the rest of Compliance
Talk to an OCTIS expert about Company secretary
Get answers, a tailored quote and a clear next step — usually within one business day.